CALL FOR ABSTRACTS - Due JUNE 1, 2026 - #AVIPFL26

General Information

If you wish to present at this year’s conference, please prepare and submit an abstract via email to abstracts@vaporintrusion.org no later than  June 1, 2026 for  consideration.  Corresponding/presenting authors will be notified of acceptance decisions no later than July 7, 2026. 

Please add abstracts@vaporintrusion.org to your contact list to ensure that acceptance notifications and conference communications are not blocked by spam filters. 

Timely submission of abstracts is critical to ensuring a smooth and efficient planning process for the conference. Meeting the abstract submission deadline allows the Conference Committee to thoroughly review, organize, and schedule presentations, contributing to a high-quality program and a successful event for all participants. We appreciate your cooperation and look forward to your contributions. 

Suggested Abstract Topics (Vapor Intrusion) 

While all vapor intrusion–related abstracts are welcome, the Conference Committee is particularly interested in submissions addressing Petroleum Vapor Intrusion (PVI) and methane, including investigation, risk evaluation, mitigation, regulatory considerations, and case studies. 

INVESTIGATION

• Petroleum / Methane

• PFAs and VI

• Mercury and VI

• Vapor Intrusion and the Community

• Legal Concerns to Consider

• Multiple Lines of Evidence

• Not your standard VI Source 

• Conceptual Site Models

• Preferential Pathways / Sewer Gas

• Sampling / Active / Passive / Long-term / Etc.

• Applying Guidance Documents 

• Background / Indoor Air Sources 

• Outreach and Public Communication

MITIGATION

• Legal Concerns

• Methane Mitigation

• Vapor Intrusion Mitigation Design(s)

• Vapor Mitigation System - Challenges and Successes

• Applying Guidance Documents 

• Interim and Final VI Mitigation

• Different Scenarios - What Barrier Type?

• Design Criteria / Issues 

• Mitigation of New or Existing Buildings

VAPOR INTRUSION

• Legal Considerations

• New technologies

• Case Studies - Successes and Failures

• Emerging Contaminants and VI

• Legal Frameworks 

• Outreach and Public Communication

• Laboratory / System / Mitigation / Sampling - Lessons Learned - Issues - Hazards 

LONG TERM VI

• Legal Considerations

• Remaining VI Risk

• Stewardship

• Changes in Regulations

• Limiting Liability/ Risk Management / Toxicology

• The Future of VI

General Considerations

Abstracts must provide sufficient information for reviewers to:

• Assess the scope of the proposed topic and the data likely to be available at the time of presentation

• Determine relevance to the conference audience

• Compare submissions with other proposed presentations

• Assign accepted abstracts to appropriate sessions

Abstracts must be well written and clearly describe the material proposed for presentation. Submissions with a pronounced commercial or marketing tone will not be accepted.

Format Requirements

See the example abstract for format specifications.

• Abstracts must be submitted in English

• Abstracts may not exceed one standard-sized page (8.5” × 11”)

• Submissions must be in Microsoft Word® format

• Use 1-inch margins on all sides

• Do not include pictures, tables, or graphics

Required Subheadings for Technical Vapor Intrusion Abstracts

(Abstracts must follow the format shown in the example abstract)

• Background/Objectives

• Approach/Activities

• Results/Lessons Learned

Acceptance / Placement Notification

By July 7, 2026, the corresponding/presenting author for each abstract will be notified by email of the acceptance and placement decision.

If accepted, the notification email will specify:

• Assigned session

• Presentation format (platform or poster)

• Instructions for preparing and submitting the final presentation and any required updated abstract materials prior to the Conference

Presenter Submission Requirement

By submitting an abstract, presenters agree to submit their final presentation by the deadline specified in the acceptance notification. Timely submission of presentations is required out of respect for fellow speakers and to support a well-organized conference program.

All presentations are uploaded in advance to the computers in the rooms where they will be presented. This allows the AV team sufficient time to test functionality, confirm proper formatting and display, and organize content to ensure seamless transitions between speakers, sessions, and announcements. In addition, timely submission is required to support AVIP’s submission of presentation materials for Continuing Legal Education (CLE) accreditation review and approval.  Adhering to the presentation submission deadline helps minimize technical issues, avoid delays, and provide a smooth, professional experience for both presenters and attendees.

Presenter Registration Requirement

Financial assistance is not available to support registration or other costs associated with attending the Conference. All presenting authors (platform and poster), session chairs, and panel participants are required to register for the Conference and pay the standard technical program registration fees.

Registration fees are the primary source of funding for the Conference. AVIP is a 501(c)(6) non-profit organization, and this Conference serves as its primary fundraising event in support of advancing the vapor intrusion profession.

Terms & Conditions

The AVIP Conference Committee reserves the right to edit abstract content for length, clarity, and grammatical, punctuation, and capitalization errors. The Committee also reserves the right to decline any abstract that contains excessive promotional or marketing content or does not fit within the technical scope of the Conference.

By submitting an abstract, you confirm that:

• The proposed content is original

• All necessary permissions (e.g., client approval, copyright) have been obtained

Abstract and presentation content may be included in printed and digital Conference materials, in whole or in part, at the discretion of the AVIP Conference Committee.

In addition, you agree to the following:

• AVIP may circulate the proposal among members of the Conference Committee for review

• If accepted, AVIP may use the submitted abstract description in Conference materials

• AVIP may contact you and any listed authors with information related to the AVIP Conference

• If you are not the designated Point of Contact, or if the Point of Contact changes, you will communicate these submission terms to the appropriate individual

Presentation Sharing Permission

If the abstract is accepted and presented, you agree that AVIP may make your presentation materials available to Conference attendees and AVIP members following the Conference, in whole or in part, in a digital format. This sharing is intended solely for educational and professional development purposes. Presenters retain ownership of their materials unless otherwise agreed.